WHELF is pleased to welcome Judith Dray as the Board member for RWCMD, while Megan Wiley is on a secondment From October 5th at the University of Westminster for a year, providing maternity cover for their Head of Library and Archives Service.

Judith Dray

Judith says:

I studied English Literature at Cardiff University before going on to qualify as an archivist on the Archives and Records Management course at the University of Dundee. I have since worked at Cardiff University and the Royal Welsh College of Music & Drama and, during a short career break a couple of years ago, as an extra on Neighbours! Now I’m excited to be covering the Head of Library Services role at the Royal Welsh College of Music & Drama while Megan is on secondment. When I’m not working in libraries and archives, I enjoy singing in choirs (when it’s legal and safe to do so!), reading and travelling.


Mark Hughes, Head of Library Services at Cardiff Metropolitan University, has written a chapter in a recently published book: Technology, Change and the Academic Library (Elsevier, 2020).Mark’s chapter is a case study about the WHELF LMS at Cardiff Met library.

Congratulations Mark!

Collaborate –Create –Innovate

WHELF’s mission is: to promote collaboration and innovation in library, knowledge and information services across Wales.


On Wednesday 1 July 2020 I represented WHELF at the UK Regional Consortia Managers’ Meeting, along with colleagues from The Northern Collaboration, Mercian Collaboration, the M25 Consortium of Academic Libraries, NoWAL and SCURL. Kate from White Rose was unfortunately unable to attend.

Due to Covid-19 we have been meeting via Zoom. The main topics for discussion were how our member institutions were tackling the current situation, our own roles in this context and how regional variations affected us in the 3 nations involved.

We also discussed online conferences, which WHELF has already experienced, since the annual WHELF/HEWIT Colloquium in June 2020 was moved from Gregynog Hall to online.

All agreed it is helpful to meet and share experiences and good practice, and we aim to meet again in early September

The next WHELF Board meeting will now take place via Zoom on Thursday 23 July 2020.

This is the final call for papers for the Gregynog Colloquium Online, a free event running 9th June – 11th June.

The main theme and topics of the colloquium remain the same:

Future proofing HE:

  • Future trends of teaching & learning;
  • Inclusivity, accessibility, equality and diversity;
  • Future skills and competencies for our users and our staff;
  • AI, data and analytics;
  • Cyber Security.

however if you wish to submit papers that pertain to working in the online environment due to Covid-19, these are also welcome.

Papers should be 20 or 15 minutes in length, although we aim to be flexible. There will also be time for questions and discussion.

You are welcome to livestream or pre-record your delivery. We will be sharing guidance for presenters soon.

The colloquium is famed for its social events and we are hoping to replicate this online with an evening of ‘bring your own drinks (BYOD)’ reception and quiz night.

Outline programme:

Libraries: Tuesday 9th June, 10:00 am – 12:00 pm and 1:00 pm – 3:00 pm

Digital Strategies Panel session and discussion: Wednesday 10th June, 1:00 pm – 3:00 pm

BYOD and quiz: Wednesday 10th June, 7:00 pm – 8:30 pm

IT: Thursday 11th June, 10:00 am – 12:00 pm and 1:00 pm – 3:00 pm

Deadline for papers is 22nd May and the final programme advertised from 1st June.

If you would like to submit a paper please include the following information:

· List of names of presenters and their institutional affiliation.

· Title and a brief description of your paper.

· Length of presentation.

Please email submissions to: gregynog2020@aber.ac.uk

Message from Steve Williams, Chair of WHELF, on the COVID-19 situation:

While our members’ physical libraries have closed, our digital estate is abuzz. The work of libraries and information services has increasingly taken place online and our wonderful and professional staff are helping our students, staff and users across WHELF organisations to stay connected with their learning and research. Staff across WHELF member organisations have been fantastic in adapting very quickly to a new way of working – and services have been at the forefront of ensuring that staff and user wellbeing is being looked after as much as possible at these challenging times.

Across Wales, access to online resources is being maintained and where possible expanded, and staff are using online collaboration tools such as MS Teams and Zoom to continue providing services. As we settle into this new way of working, we will further adapt and hone our services to continue to meet the needs of our users.

The WHELF Annual Report for the academic year 2018-19 is now available. The report highlights the collective work of WHELF along with news and developments from the WHELF institutions.

WHELF Annual Report 2018-19
Welcome to the WHELF report for 2018-19. Writing an introduction such as this can be quite daunting as there is so much that could be covered. It is, however, a welcome chance to reflect, a…
Go to this Sway

Thank you to Jenny McNally for your work on this.

Bookings are now open for the third Icepops copyright conference, taking place in Cardiff on the 7th of July.

This is the first time that the international conference has taken place in Wales, and it’s being proudly supported by WHELF.

This year’s theme focuses on copyright and how it relates to cultural heritage, GLAM, information literacy, scholarly communication and building communities of practice.

Keynote speakers include Dr. Emily Hudson (Kings College London), Dr. Andrea Wallace (University of Exeter) and Douglas McCarthy from the Europeana Foundation.

There will also be pre-conference social events and local tours, and the opportunity to work with other members of the international copyright literacy community.

The call for contributions is open until the 24th of February – https://docs.google.com/forms/d/1G2v9gLhTDpqqHKn4tmn12xQPMMgbai6rQl0wAxruAM4/viewform?edit_requested=true

Bookings are open at https://www.eventbrite.co.uk/e/icepops-2020-tickets-92017692395

If you would like any further information, or would like to discuss a possible presentation, then please contact Marie Lancaster (mflancaster@cardiffmet.ac.uk) or Scott Pryor (pryors@cardiff.ac.uk)