(English) Welcome Tracey!

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WHELF would like to welcome Tracey Stanley to the WHELF Reps’ Group. Tracey has taken up the Acting Library Director post at Cardiff University for a period of 12 months from January 2019 following Janet Peters’ retirement.

Tracey has  worked at Cardiff for 8 years as Deputy Librarian, and before that she held senior posts at the Universities of York and Leeds. She also spent 2 years as Assistant Director (Systems) for the National Institute for Health Research.  Her experience has been wide-ranging, and has included library systems, academic liaison, e-resources management, estates and planning and e-learning. She was programme manager for the WHELF Shared Library Management System initiative.

Tracey (on the right) won Welsh Librarian of the Year in May 2018

Lliwio Ein Casgliadau eto!

Y llynedd bu i’r Grŵp Archifau a Chasgliadau Arbennig hynod fwynhau cymryd rhan yn yr ymgyrch ar gyfryngau cymdeithasol, sef ‘Colour Our Collections’, a gynhaliwyd gan y New York Academy of Medicine Library, a alluogodd ni i ymuno â llyfrgelloedd, archifau, ac amgueddfeydd ledled y byd i rannu taflenni lliwio am ddim ar sail y deunyddiau yn ein casgliadau. 


Rydym wedi penderfynu cymryd rhan eto pan fydd yn cael ei gynnal o 4-8 Chwefror 2019 a’n thema’r tro hwn yw Blwyddyn Darganfod!

Lawrlwythwch gopi o’n llyfr lliwio yma [PDF]

argraffwch y taflenni a rhannwch eich lluniau lliwgar ar gyfryngau cymdeithasol, gan ddefnyddio’r hashnod #lliwiwcheincasgliadau  (oherwydd bod yr ymgyrch wedi’i lansio yn America, mae’r rhan fwyaf o sefydliadau yn defnyddio’r sillafiad Americanaidd o’r gair ‘colour’!), #lliwioeincasgliadau, a thagiwch ni: @WHELFed. 


A pheidiwch ag anghofio cael golwg ar ba sefydliadau eraill ledled y byd sy’n cymryd rhan gan ddefnyddio’r hashnod #colorourcollections #lliwioeincasgliadau neu drwy ymweld â gwefan New York Academy of Medicine. 


Mwynhewch y lliwio!!



(English) Welcome to Gill Morris, new WHELF Development Officer

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WHELF has a new Development Officer starting today: welcome to Gill Morris who will be based at Swansea University. Her working days for WHELF will be Wednesday afternoon, Thursday and Friday.


Gill currently works 2.5 days a week in the Swansea University Collections team alongside her role at WHELF. She has spent time at four WHELF institutions: her degree in French and Welsh Studies was from Cardiff University, she did her postgraduate qualification at Aberystwyth University, then worked at Swansea Institute/Swansea Met/UWTSD twice and at Swansea University, including subject librarian roles. Gill also worked as a teaching assistant for 8 years whilst bringing up her 3 children. When not in work Gill likes reading, walking the dog, watching rugby, going to the beach (summer or winter) and spending time with her family.

Wishing Gill all the very best in the role from all at WHELF!

She can be contacted on g.l.morris@swansea.ac.uk

(English) Copyright Card Game event

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The WHELF Copyright Group chairs Marie Lancaster and Scott Prior are running a Copyright Card game event in Bangor on October 24th:


Tickets are free but registration is required.

The Copyright Card game is “a new engaging approach to copyright education sessions”. It can be found on the Uk Copyright literacy website including a new Welsh language version produced by colleagues at Bangor University.

For anyone quick off the mark there is also a warm-up event at Cardiff Metropolitan University’s Cyncoed campus tomorrow (Oct 10th) – apologies for the late advertising of this!

(English) Help us create a new WHELF Staff Development programme

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WHELF is changing its Staff Development programme in 2018-2019. Building on our successful Teachmeets and other events, we want to facilitate exchanges of experience, drawing on the expertise we have in Wales and strengthening collaboration within the sector. We aim to run events across Wales and to share resources for those who are unable to attend.

In order to create this programme of events, we are asking members

  1. What topics / training would be most useful for you?
  2. Can you offer to contribute experience / expertise on a topic?

WHELF areas of activities include, but are not limited to:

  • Archives & special collections
  • Customer Services
  • Copyright
  • Learning & teaching
  • Research support
  • Electronic resources
  • Library management systems, cataloguing, reading list systems etc.

Send us your ideas here: https://goo.gl/forms/vQRORnzFe7kq3CD92

Survey closes 17th September 2018.

(English) WHELF Open Research Café – South Wales Event

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Post by Nick Roberts (USW) and Mark Lester (CMU)

What was this?

We held an event on the afternoon of Tuesday 26th June at Cardiff Met – attended by 19 colleagues from across South and West Wales (as well as a representative from University of Wales Press). The aim was to bring together people to talk about open research using a roundtable discussion format/statement card format based on an initiative from LIBER and Foster Open Science (https://www.fosteropenscience.eu/content/organise-your-own-open-science-cafe). Fortunately, this was held on one of June’s nicest days weather-wise so what better way to spend it then talking about how libraries can support open research… The venue for the afternoon was the Hospitality Suite in Cardiff School of Management building on the Landaff Campus of Cardiff Met.

The event was deliberately tagged as ‘open research’ as opposed to ‘science’ to attract the widest set of participants from across institutions. A key aim was to road test the format for WHELF colleagues to then take back to their own institutions.

The afternoon started with a welcome and outline of the event from Mark Lester (Cardiff Met) and Nick Roberts (USW). Participants were assigned tables to ensure a good mix of colleagues from different institutions and a pack of prepared statements (see below) were given to each grouping – these packs were subsequently swapped after 30 minutes (or so) of discussions. Each table had a note-taker/facilitator present to ensure the discussion moved on and to make sure we collected the brilliant ideas/frustrations/discussions that were being shared. Thanks to Louise Harrington, Mariann Hilliar and Cath Borwick for acting as note-takers and table facilitators on the day.

Photo of screen with "Open" slide and Mark Lester speaking

Mark Lester and Nick Roberts introducing the Open Research Cafe

Many thanks to all of the colleagues who attended and engaged with the café format.

The statements

The statements used on the day were focused on areas such as open access, research data management, perception of research and publishing – thanks to Beth Hall (Bangor) and Nick Roberts for putting the statements together. They were deliberately provocative to ignite the discussions and get everyone thinking – some examples:

  • Researchers don’t need assistance to make their research open access
  • Resistance to Open Data and Open Access is natural
  • Very little research data is ever re-used
  • The REF overwhelms everything
  • The success we’ve had with connecting with researchers was based on buy-in from senior staff

The discussions

Below is a brief flavour of the discussions (a future post will give a more detailed ‘deep dive’ on discussions):

REF and Open Access

  • Compliance is important as it means open access has a ‘foot in the door’ and is at least being discussed within Universities (embrace the stick/use the REF hammer)
  • Can be difficult to use REF compliance hammer only with some researchers i.e. they already spend a lot of time complying with departmental targets etc. so can ignore this.

 Collaboration in research support

  • Need to increase sharing of expertise/experts between WHELF institutions including reuse of materials.
  • Institutions with similar missions could collaborate more closely (i.e. similar research bases or disciplines) rather than everyone sharing everything that may not be relevant.

 Good Research Data Management (RDM) principles

  • Focus on engaging with early career researchers in the first instance – can’t force anyone to see it as relevant…has to have a point/be disciplined focused to an extent.
  • Do researchers notice funder policies on research data management/sharing? What about anyone that does not receive much external funding – is it important for them to have good RDM skills?


  • Too much use of colours when it comes to open access i.e. is this a little bit open access or a lot. Potential to lose the audience before you’ve started.
  • What replaces jargon? – is it a necessary evil for the moment?

 Institutional Repositories (IRs)

  • Shared repository like e.g. White Rose may be better in the long run for all WHELF institutions i.e. instances for each place on a shared platform.
  • Concern that IRs may not be able to be preserved due to lack of funding/buy in from institutions.

The brilliant idea(s)

  • Launch a WHELF wide (jargon free) research support statement.
  • Connect similar mission oriented institutions to focus research support activity that is beneficial and low cost i.e. community of practice model.
  • Promote resources generated by WHELF as ‘open’ by utilising creative commons licenses.
  • Shared repository platform for all research outputs and collections within WHELF i.e. White Rose (Max).

Next Steps

All the discussions and ideas collected on the day will be written up in more detail to ensure we have a clearer evidence base to keep the momentum going in all our efforts to enhance research support across all WHELF institutions.

Participants expressed an interest in more research support related events – the proposals will go back to the WHELF research group. Some views were expressed that elements could/should be delivered via some webinars to cut down costs and to ensure knowledge sharing and actions from this happens more regularly.

(English) WHELF Research Group “Open Research Cafe” events

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The WHELF Research Group is running two “Open Research Cafe” events: “an ideas exchange for different stakeholders on the topic of OA publishing, Open Data, Access to Information”. These events are an excellent opportunity for HE library staff who wish to learn more about the global “Open Research” movement and how this is changing the face of academic publishing (and therefore libraries!).

The Bangor event is on Wed 23rd May, 11-12.30pm: https://www.eventbrite.co.uk/e/open-science-cafe-tickets-45713877438

The Cardiff event is on Tue 26th June, 1-4pm: https://www.eventbrite.co.uk/e/open-research-cafe-tickets-46287831149

Events are free to attend and refreshments will be provided: booking is essential!

(English) WHELF Copyright Roadshow report

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WHELF sponsored a Welsh Copyright Roadshow event in Swansea on 18th April, run by the joint chairs of the WHELF Copyright Group, Marie Lancaster and Scott Pryor. You can read a summary of the day on the UK Copyright literacy site:

Report on the Welsh Copyright Roadshow

Cyfarfod LibTeachMeet Aber 2018 – Sut allwn ni wneud y llyfrgell yn fwy cynhwysol?

Eitem gwadd gan Anna Udalowska

Photo of delegates sitting in a classroom

Mae Prifysgol Aberystwyth yn adnabyddus am ddarparu un o’r profiadau myfyrwyr gorau yn y DU ac mae rhan fawr o hynny’n gysylltiedig â’r synnwyr cryf o berthyn yr ydym yn ei feithrin, nid yn unig â’r myfyrwyr a’r staff ond gyda’r gymuned ehangach hefyd.

Roedd Cyfarfod LibTeachMeet Aber eleni, a oedd yn canolbwyntio ar gynwysoldeb, yn gyfle da i ystyried beth yr ydym yn ei wneud yn dda ond hefyd i ystyried beth arall y gallwn ni ei wneud fel unigolion ac fel sefydliad i fodloni anghenion amrywiol ein defnyddwyr yn well a gwneud y llyfrgell mor gynhwysol â phosibl i bawb.

Gwnaethom drefnu deg o gyflwyniadau a oedd yn ymchwilio i elfennau gwahanol yn ymwneud â chynwysoldeb – bodloni gofynion myfyrwyr rhyngwladol neu fyfyrwyr dwyieithog, cefnogi’r rhai sydd â nam golwg neu’r rhai sydd ag atal dweud neu feithrin cynwysoldeb drwy annog myfyrwyr i ddarllen.

Roedd y digwyddiad ei hun yn adlewyrchu’r pwnc a drafodwyd. Roedd y siaradwyr yn dod o bedwar sefydliad gwahanol – Prifysgol Aberystwyth, Prifysgol Caerlŷr, Sheffield Hallam Prifysgol a Phrifysgol Abertawe. Hefyd, roedd cynrychiolwyr o dair adran wahanol ym Mhrifysgol Aberystwyth yn bresennol – Canolfan Myfyrwyr Rhyngwladol, Cymorth i Fyfyrwyr, a’r Gwasanaethau Gwybodaeth. Roedd yr awyrgylch yn anffurfiol a hynaws, gwnaethom drafod syniadau’n agored, gofyn cwestiynau a mynegi gwerthfawrogiad am brofiadau a rennir.

Dechreuodd y diwrnod gyda chyflwyniad gan y llyfrgellydd pwnc, Lloyd Roderick, am ei brofiad o ddysgu llythrennedd gwybodaeth yn ddwyieithog. Rhannodd rai adnoddau defnyddiol megis yr Esboniadur a Gwerddon ar gyfer cynorthwyo myfyrwyr sy’n astudio yn Gymraeg.

Photo of delegates sitting in a classroom

Dilynwyd cyflwyniad Lloyd gan Yvonne Rinkart o’r Ganolfan Myfyrwyr Rhyngwladol a gyflwynodd ddarganfyddiadau astudiaeth fer a oedd yn ymchwilio i ddefnydd myfyrwyr sylfaen rhyngwladol o’r llyfrgell. Un o’r pwyntiau a godwyd gan Yvonne oedd bod myfyrwyr rhyngwladol yn fwy tueddol o gael ‘pryder llyfrgell’ – sef y teimlad o fod wedi’u drysu a’u llethu gan y llyfrgelloedd.

Roedd y cyflwyniad nesaf gan John Harrington a Diane Jones, siaradwyr o’r Ganolfan Cymorth i Fyfyrwyr, yn rhoi trosolwg da i ni o’r gwasanaethau anabledd y maent yn eu darparu ynghyd ag ystadegau ar gyfer Prifysgol Aberystwyth, a gwnaethant egluro gwir ystyr cynhwysiad.

Photo of delegates sitting in a classroom

Cawsom gyfle hefyd i edrych ar gynwysoldeb o safbwynt y myfyriwr. Siaradodd myfyrwraig a raddiodd yn ddiweddar o PA, Cerys Davies, am ei phrofiad o ddefnyddio’r llyfrgell fel myfyrwraig oedd â nam golwg. Gwnaeth y sgwrs ysbrydoli ton o sylwadau a chwestiynau cadarnhaol. Ymhlith nifer o bwyntiau gwerthfawr eraill, siaradodd Cerys am yr anhawster yr oedd hi’n ei gael i ddod o hyd i ddeunyddiau darllen hygyrch.

Siaradwyr gwadd cynta’r dydd oedd Harinder Matharu ac Adam Smith a oedd wedi ymuno â ni o Brifysgol Caerlŷr. Rhoesant drosolwg i ni o’r ddwy fenter sy’n cyfrannu at amgylchedd cynhwysol eu prifysgol – ‘Read at Leicester’ ac ‘Unearthing Histories’. Roedd cryfhau synnwyr o berthyn grwpiau lleiafrifol drwy ymchwilio i’w hanes yn archifau’r brifysgol yn syniad cwbl ysbrydoledig.

Siaradodd un o aelodau o staff y Ddesg Gymorth TG – Alice Farnworth, am fanteision mewnosod hyfforddiant meddalwedd DSA o fewn ein gwasanaeth llyfrgell. Cyflwynodd amrywiaeth o offer cynorthwyol i ni, ac mae rhai ohonynt megis Read&Write neu Inspiration ar gael ar gyfrifiaduron cyhoeddus yn Aber.

Nesaf, dywedodd Philippa Price, sydd ar y rhestr fer ar gyfer gwobr Llyfrgellydd Cymreig y flwyddyn, wrthym am y Grŵp Gwasanaeth Cynhwysol sydd wedi’i sefydlu ym Mhrifysgol Abertawe. Siaradodd Philippa am amrywiaeth eang o fentrau y mae’r Grŵp yn eu trefnu a’u hyrwyddo, megis creu rhestrau darllen argymelledig ar gyfer y gymuned LGBT neu wneud pecynnau urddas ar gyfer menywod digartref.

Siaradodd Hannah Dee, darlithydd o’r Adran Gyfrifiadureg â ni am y syniad o wella dull ysgrifennu’r myfyrwyr a’u gallu i ddarllen trwy drefnu clwb llyfrau ffuglen wyddonol i fyfyrwyr a staff o’i hadran. Gwnaeth Hannah ein cyflwyno hefyd i rai llyfrau diddorol, ac rydym yn ddiolchgar iawn iddi.

Photo of delegates sitting in a classroom

Gwnaeth siaradwr gwadd arall, sef Paul Conway o Brifysgol Sheffield Hallam, drafod templedi hygyrch ar gyfer cyflwyniadau a thaflenni ac awgrymiadau eraill ar fod yn gynhwysol yn y dosbarth. Rhoddodd Kate Wright o Grŵp E-ddysgu Prifysgol Aberystwyth gyflwyniad byr ar gefnogi defnyddwyr sydd ag atal dweud. Gwnaeth Kate rai pwyntiau diddorol gan gynnwys nad yw atal dweud yn cael ei weld fel anabledd, er ei fod wedi’i ddosbarthu fel anabledd. Trafododd hefyd yr ystrydebau ynghylch atal dweud.

Fel y tri cyfarfod LibTeachMeet diwethaf, roedd hwn yn fforwm arbennig i fyfyrio ar ein harferion presennol ac i gael syniadau newydd er mwyn parhau i adeiladu ar ein henw da o ran cynwysoldeb mewn amgylchedd amrywiol sy’n newid yn gyflym. Cawsom adborth cadarnhaol gan siaradwyr a mynychwyr a ddisgrifiodd y rhaglen fel un ddiddorol, amrywiol, addysgiadol ac un sy’n pryfocio’r meddwl. Rydym ni’n gwerthfawrogi presenoldeb  pawb a ymunodd â ni a gobeithio y bydd yn ysbrydoli syniadau da a fydd yn ein cynorthwyo wrth geisio cynyddu ymwybyddiaeth a hygyrchedd o ran adnoddau’r llyfrgell a’r gwasanaethau a gynigir yma.

(English) Second Year Success: a library teachmeet at Swansea University

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Photo of the beach at Swansea University Bay Campus

The beach at Swansea University Bay Campus

This is a guest post by Philippa Price, Subject Librarian at Swansea University

Last month, Swansea University hosted a library teachmeet at its Bay Campus. The topic was ‘Second Year Success’, inspired by research which suggests that students experience a dip in performance in their second year of university (sometimes called the ‘sophomore slump’). The event was a chance for university librarians to gather informally to share concerns, ideas and experiences of supporting second year students.

We had around 20 higher education librarians taking part on the day, including one further education librarian who supports HE. The feedback so far suggests it was a productive event. By the end of the teachmeet, attendees had:

  • identified key areas of concern
  • identified areas of current good practice
  • generated ideas of how to better engage with second year students

The programme included guest speakers from Swansea University – Janet Collins and Amy Genders, Student Experience Officers from the School of Management, and Rosella D’Alesio, Academic Success Programme Manager from the Centre for Academic Success – but the emphasis was on group discussion.

The format was inspired by a recent CPD event on student-generated induction. We used small group discussions to generate responses to the areas identified above and then used electronic polling to let attendees vote individually on which was the most important to them in each area. We found the following:

  • What is your main concern about your current support for/engagement with second year students? = Doing something different (progression) (47%)
  • What is an example of current best practice to engage second year students? = Stress specific benefits to students (40%)
  • Next steps – what are you going to do to engage with second year students? = Develop support for things second years ‘should’ already know (50%)

Full results and other data from the day is available in our interaction report. Presentations and handouts are available on our Padlet page. Tweets from the day have the hashtag #SwanseaLTM18.

The format worked well and made for a lively and constructive day. The ‘call to action’ at the end when attendees were asked to identify and vote on the next steps they will take seemed particularly motivating. It’s a strategy I’ll use again when planning training and support sessions as it seems a good way to translate reflection into action.